{"id":3767,"date":"2023-07-03T06:47:29","date_gmt":"2023-07-03T06:47:29","guid":{"rendered":"https:\/\/cjwray.com\/?p=3767"},"modified":"2023-07-03T06:48:23","modified_gmt":"2023-07-03T06:48:23","slug":"what-is-asana","status":"publish","type":"post","link":"https:\/\/cjwray.com\/what-is-asana\/","title":{"rendered":"What is Asana"},"content":{"rendered":"

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An Introduction to Asana<\/h2>\n

Asana is an all-encompassing project management tool designed to streamline collaboration and communication within teams. Its functionality spans task assignment, timeline creation, progress tracking, and much more, making it an ideal platform for handling complex projects involving multiple members.[\/et_pb_text][et_pb_text admin_label=”Asana” _builder_version=”4.21.0″ text_font_size=”16px” locked=”off” global_colors_info=”{}”]<\/p>\n

Overview of Asana’s Functionality<\/h2>\n

Asana’s core strength lies in its ability to help teams organise, track, and manage their work. Asana organises projects into boards and lets you assign tasks to team members, set deadlines, and define priorities. You can visualise your project timeline and get a quick overview of the status and progress of your tasks.[\/et_pb_text][et_pb_text admin_label=”Task Management” _builder_version=”4.21.0″ text_font_size=”16px” locked=”off” global_colors_info=”{}”]<\/p>\n

Task Management<\/h2>\n

Tasks are the fundamental units in Asana. Every task can be broken down into subtasks, assigned to individuals or teams, and can have due dates, priorities, comments, and files attached. This granular level of task management allows a clear division of work and helps prevent any task from slipping through the cracks.[\/et_pb_text][et_pb_text admin_label=”Project Visualization” _builder_version=”4.21.0″ text_font_size=”16px” locked=”off” global_colors_info=”{}”]<\/p>\n

Project Visualisation<\/h2>\n

Asana provides several visualization options, including lists, kanban boards, and timeline or calendar views. This flexibility allows teams to select the visualization that suits their workflow best. The timeline view, for example, helps in visualizing a project’s schedule and identifying potential bottlenecks or conflicts.[\/et_pb_text][et_pb_text admin_label=”Communication and Collaboration” _builder_version=”4.21.0″ text_font_size=”16px” locked=”off” global_colors_info=”{}”]<\/p>\n

Communication and Collaboration<\/h2>\n

In Asana, every task becomes a hub for related communication. Team members can leave comments, provide updates, or ask questions directly on the task. Asana also integrates with other communication tools like Slack and email, making it easier to keep everyone in the loop and reduce the need for status update meetings.[\/et_pb_text][et_pb_text admin_label=”Progress Tracking” _builder_version=”4.21.0″ text_font_size=”16px” locked=”off” global_colors_info=”{}”]<\/p>\n

Progress Tracking<\/h2>\n

Asana provides progress reports and dashboard features to help track a project’s progress. Managers can view real-time progress updates, see if tasks are falling behind schedule, and take necessary action to keep the project on track.[\/et_pb_text][et_pb_text admin_label=”Progress Tracking” _builder_version=”4.21.0″ text_font_size=”16px” locked=”off” global_colors_info=”{}”]<\/p>\n

Integrations<\/h2>\n

Asana seamlessly integrates with numerous other software tools, such as Google Drive, Dropbox, and Microsoft Office, making it easier to link tasks with files stored in these platforms. Additionally, it can also connect with CRM, reporting, and time tracking tools, making Asana a versatile hub for managing numerous facets of projects.<\/p>\n

In conclusion, Asana is a robust project management software designed to help teams coordinate their work efficiently and effectively. From individual task management to progress tracking at a project level, it offers a range of features that are user-friendly and adaptable to various team workflows.[\/et_pb_text][et_pb_toggle title=”Transcript” open=”on” disabled_on=”on|on|on” _builder_version=”4.21.0″ disabled=”on” locked=”off” global_colors_info=”{}”]<\/p>\n

This is just a short video about Pipedrive and specifically about where Won deals go when the deal is actually won. There are two issues here the first issue is that when you click on a deal and it’s Won, the deal actually disappears from your pipeline and clients often come back to me and say I have no idea where that deal has gone, I can’t find it.<\/p>\n

The second issue is that if you leave this column at the end and you never actually click Won or Lost for that matter
you end up with a whole pile of deals that are never won.
If you’re tracking your statistics, particularly if you’re working with a team the amount of time for that deal to be Won is infinite because it’s never actually won or lost. Statistically if you look at your insights they really are over all over
the place and they don’t really tell you anything. Whereas the goal is to take a deal from the point that you find the prospect and close it in terms of winning as fast as possible.<\/p>\n

I should point out here that we’re talking specifically about Won deals but this also applies to deals that are Lost, in fact that if they are never marked as lost they are open infinitely and clutter up your pipeline. This applies to both Won and Lost deals.<\/p>\n

So here we are with our pipeline and here we have all of the open deals. I kind of do a similar thing. I’ve got a few here that are Lost In The Weeds not really won not really lost. I need to sort this out so I am as guilty as some for having done this. Really I should Mark these as won or lost. Let’s take this deal for example on the bottom here. If I mark this as one as Won I get the animations and if we take a look at our deals pipeline we can see that this has now disappeared.<\/p>\n

The question then comes is where has this gone and if we look at the filter here Pipedrive actually has these built in.
Quite often you’ll open it and it’ll open it on your favourites. Sometimes it’ll open it on owners, but actually it’s in the filters. You can see I’ve starred this one so it’s now my favourites. I suggest you do the same but all Won deals is actually built into Pipedrive as a default filter and then
if we click on it it shows all Won deals. We can see all of the deals that we won and in which stage of the pipeline they were won.<\/p>\n

Similarly, built into this by default is all of the Lost deals so we can see a whole raft of lost deals here and again this is where they sit within the stages of the pipeline when they were lost.<\/p>\n

There is another way to do this if you want to search for a
specific deal and just put in something from the title so I’ve stepped in here and we can see that this you can go straight to this deal and it is marked as Won and similarly deals are marked as a Lost as well so if you just want to find a Won
or Lost deal and you know what the title is or piece of the title you can just use the search bar.<\/p>\n

So that’s it really. That’s how you find your Won and Lost
deals within Pipedrive.<\/p>\n

If you found this video useful I have a couple more Pipedrive videos that are available on my Channel please feel free to take a look if you are interested in the tips and tricks related to your CRM system.<\/p>\n

There’s a link below to sign up for my newsletter where I talk about some of these items and my Consulting for small business so feel free to sign up.<\/p>\n

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